Privacy Notice

This Privacy Notice explains how Farm-Ledger ("Farm-Ledger", "we", "us") collects, uses, and shares personal data when you use farm-ledger.com and the Farm-Ledger service (the "Service"). Farm-Ledger is operated by its sole proprietor, based in the United States.

1. Controller

Farm-Ledger acts as the data controller for personal data you provide when you create an account and use the Service. For payment-related processing, Paddle.com Market Limited ("Paddle") acts as an independent controller as our Merchant of Record.

2. Personal data we collect

• Account data: name, email address, hashed password, phone, mailing address.
• Farm content: records you enter (fields, expenses, income, equipment, hay, livestock, receipts, etc.).
• Support data: messages and attachments you send us.
• Usage & device data: IP address, browser type, pages viewed, timestamps, error logs.
• Cookies: strictly necessary session cookies for login. We do not use advertising cookies.

3. Why we use your data (purposes & legal bases)

• Provide and operate the Service (contract performance).
• Authenticate users and secure the Service against fraud and abuse (legitimate interests).
• Provide customer support (contract / legitimate interests).
• Send transactional emails such as receipts and account notices (contract).
• Comply with legal, tax, and accounting obligations (legal obligation).
• Improve reliability and features via aggregated usage analytics (legitimate interests).

4. Who we share data with

• Paddle — our Merchant of Record for the sale of subscriptions, billing, tax compliance, invoicing, and refund handling.
• Hosting & infrastructure providers — Cloudflare, Supabase, and similar subprocessors that host the application and database.
• Email delivery providers for transactional email.
• Professional advisers (legal, accounting) where necessary.
• Authorities where required by law, subpoena, or to protect our rights.

We do not sell personal data.

5. Retention

We retain account and farm records for as long as your account is active and for a reasonable period afterward to meet legal, tax, and audit obligations. You may request deletion at any time; residual copies in backups are purged on the normal backup rotation.

6. Your rights

Depending on where you live, you may have rights to access, correct, delete, export, or restrict processing of your personal data, and to object to certain processing. To exercise any of these rights, email support@farm-ledger.com. We respond within 30 days.

7. International transfers

Farm-Ledger is operated in the United States. If you access the Service from outside the U.S., your data will be transferred to and processed in the U.S. under appropriate safeguards.

8. Security

We use industry-standard technical and organisational measures — encryption in transit, encryption at rest, access controls, row-level security in the database, and audit logging — to protect personal data. No system is perfectly secure; you use the Service at your own risk.

9. Cookies

We use only strictly necessary cookies to keep you signed in. We do not use advertising or third-party tracking cookies.

10. Changes

We may update this Notice. Material changes will be announced in the Service or by email.

11. Contact

Questions? Email support@farm-ledger.com or visit our Contact us page.